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Reserve Guidelines & Procedures

This page will assist you in preparing and submitting materials to be placed on library reserve.


In light of the ongoing COVID-19 pandemic, many of our previous reserve policies and procedures have been adjusted.  See below.  For more information, please contact Jen Marshall ( or Jason Hardin (      

1.  We cannot offer reserve "browsing" sections.  Such items are not easy to sanitize or quarantine.  Students will need to check out reserve titles by specific request rather than perusing dedicated class shelves behind the circulation desk.  

2.  All reserve items, regardless of type or normal loan period, must be quarantined for 7 days before they can be circulated again.

3.  The circulation staff are able to offer very LIMITED digital scanning of some reserve materials upon a faculty member's request.  Please contact us for more information.

How to Submit Materials for Reserve

Submitting a Reserve List - Faculty have two basic options for submitting reserves:

Option 1: Materials to be placed on reserve may be brought to the Circulation desk by the faculty member or a representative, together with complete written info including the following:  Course name & number, professor name(s), and length of time students may have reserves (2-hour, 1-day, 3-day, 3-week).

Option 2: A reserve list may be submitted via email to (Jennifer Marshall).  The subject of the email should be "Reserve List for *course number* (i.e. Reserve List for ARTH 4426).  The email should include the followingCourse name & number, professor name(s), length of time students may have reserves (2-hour, 1-day, 3-day, 3-week), and a list of the items including titles and call #s.

If items on the list are not legible or if the book is not found on the shelf, the faculty member will be notified to make other arrangements..

*Circulation department staff are happy to pull any in-house items from the Library shelves for faculty requesting this service.  Note however that this may result in a delay in processing time.  Reserve materials and lists may be submitted at any time during the semester.

Reserve Lists for multiple courses:  Reserve materials for different courses must be submitted separately. It is important that all information on the sheets/docs/email be correct and complete.

Processing time:  Reserves are generally processed in the order received, however course textbooks will have priority processing.  Long reserve lists may take up to 2 weeks to process. Please submit early to ensure items are ready on time. 

Removal of reserve items:  All materials will be taken off reserve at the end of each semester unless otherwise indicated. Library items will be returned to the stacks; personal materials will be returned to faculty departments.

What May Be Placed On Reserve?

  • Original items: original (purchased) copies of a work, or instructors' unpublished drafts or notes
  • Library-owned books and media
  • Copyright-compliant reproductions:  photocopies for which copyright permission has been obtained or for which "fair use" may be claimed
  • Media (video and sound recordings), either original retail versions or copyright-compliant reproductions

What May Not Be Placed on Reserve?

  • Reference Books
  • Periodicals (current or bound) owned by the Library
  • Photocopies, scans, or streams which do not meet our copyright compliance guidelines
  • Interlibrary loan materials
  • Rental materials

The Library will comply with United States copyright law when placing items on reserve.

Copyright Information

Information on University policies governing copyright compliance: