Skip to Main Content

Reserve Guidelines & Procedures

This page will assist you in preparing and submitting materials to be placed on library reserve.


In light of the evolving public health situation regarding COVID-19, these policies and procedures are subject to change. Please check back here for any updates or revisions, or contact Matthew Landers at (210) 999-8183 or Jason Hardin at Thank you!

How to Submit Materials for Reserve

Submitting a Reserve List - Faculty have two basic options for submitting reserves:

Option 1: Materials to be placed on reserve can be brought to the Circulation desk by the faculty member or a representative, together with complete written info including the following:  Course name & number, professor name(s), and loan period that students may check out reserves (2-hour, 1-day, 3-day, or 3-week).

Option 2: A reserve list may be submitted via email to (Matthew Landers). The email should include the followingCourse name & number, professor name(s), length of time students may have reserves (2-hour, 1-day, 3-day, or 3-week), and a list of the items including titles and call numbers.

If items on the list are not legible or if the book is not found on the shelf, the faculty member will be contacted to make other arrangements.

*Circulation staff are happy to pull any in-house items from the Library shelves for faculty requesting this service. Note however that this may result in a delay in processing time. Reserve materials and lists may be submitted at any time during the semester.

Reserve Lists for multiple courses:  Reserve materials for different courses must be submitted separately. It is important that all information on submitted documentation be correct and complete.

Processing time:  Reserves are generally processed in the order received, however course textbooks will have priority processing. (Please note that the Library can no longer purchase new textbooks for placement on reserve, but existing copies can continue to be used.) Long reserve lists may take up to 2 weeks to process. Please submit early to ensure your items are ready on time. 

Removal of reserve items:  All materials will be taken off reserve at the end of each semester unless otherwise indicated. Library items will be returned to the stacks; personal materials will be returned to faculty departments.

What May Be Placed On Reserve?

  • Original items: original (purchased) copies of a work, or instructors' unpublished drafts or notes
  • Library-owned books and media
  • Copyright-compliant reproductions: photocopies for which copyright permission has been obtained or for which "fair use" may be claimed (NOTE: the academic department must assume responsibility for making the reproductions).
  • Media (video and sound recordings), either original retail versions or copyright-compliant reproductions, whether Library- or privately-owned.

What May Not Be Placed on Reserve?

  • Reference Books
  • Periodicals (current or bound) owned by the Library
  • Photocopies or scans which do not meet our copyright compliance guidelines
  • Interlibrary loan materials
  • Rental materials.

The Library will comply with United States copyright law when placing items on reserve.

Copyright Information

Information on University policies governing copyright compliance: