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Circulation and General Policy Information

Library borrowing and access policies

Circulation Information - Alumni

Circulation Information for Alumni

Please note: Due to the ongoing COVID-19 pandemic crisis, we must regretfully suspend most Alumni library services for at least part of the Fall 2021 term, in accordance with the university COVID-19 campus access policy.



Any alumnus/a of Trinity University may activate their borrowing privileges by bringing his or her Alumni card to the circulation desk.  These are mailed from Alumni Relations or can be obtained from the Tiger Card office (999-7825).

 Borrower’s Responsibility

Borrowers assume total liability for items checked out from the Coates Library, which includes payment for lost or damaged items. Borrowers are responsible for making sure that items are properly returned for discharge from the Library’s circulation system. The responsibility and liability remain with the borrower until the item is properly discharged.

All library materials are subject to recall at which time the due dates are shortened and the overdue fines increase. Recalled materials must be returned promptly if the borrower is to retain library privileges

 Loan Period and Renewals

Alumni may have a maximum of 12 items checked out at one time and a maximum of 12 holds active at one time. Renewals and checkouts will be blocked if $15.00 or more in overdue fines is owed.

Books (including Children’s literature and East Asian books), government documents, and printed music may be checked out for a period of three weeks and can be renewed electronically one time if there are no holds or recalls placed on the items. Electronic renewal is then allowed. Materials that are brought in to the library for renewal may be discharged and checked back to the patron unless holds or recalls have been placed.  Media materials circulate for 7 days with one electronic renewal permitted (feature films circulate for 5 days).

Materials that do not circulate are reference books, periodicals, Children’s textbooks, items marked "Non-Circulating," microforms, and materials housed in Special Collections.

Lockers, study rooms, interlibrary loans, and certain on-line databases are not available to holders of Alumni cards.  Alumni do however retain lifelong remote access to JSTOR and Project Muse.

 Fines and Replacement Charges

Below is the grace period and fine structure for library materials.  The maximum fine for overdue materials is $10.00 per item.  Charges for lost or damaged materials include the cost of the item (usually $50.00) plus a $20.00 processing fee.

Books, government documents, maps, and printed music:

  • Grace period: 4 days
  • Fine: $0.50 a day
  • Fine if recalled: $1.00 a day

    Media materials:
  • Grace period: 1 day
  • Fine: $1.00 a day

2-hour reserves:

  • Grace period: 15 minutes
  • Fine: $5.00 an hour

1-day and 3-day reserves:

  • Grace period: 15 minutes
  • Fine: $5.00 a day


Alumni may place holds on materials that are checked out, via the "Request" button in the item record in the library catalog.


Eligibility and access

Trinity University Alumni have the privilege of access to the Project Muse database.  This benefit can be enjoyed by visiting the Library's Databases page and under "Databases by Type", selecting Alumni Access.