Library Copyright & Reserves Manager
For further assistance with reserves, please contact Mary González at (210) 999-8189 or by e-mail at email@example.com.
Elizabeth Huth Coates Library
One Trinity Place
San Antonio, TX 78212-7200
Phone (210) 999-8126
Fax (210) 999-8182
How to Submit Materials for Reserve
Submitting a Reserve List: Materials to be placed on reserve are generally brought to the Circulation desk by the faculty member or a representative, together with a completed Reserve List form which includes a complete bibliographic citation for each item, or the relevant call numbers for Library-owned items (Please note: to request that Library items be placed on reserve, instructors may fill out our new electronic Library Reserve Request Form). If items on the list are not legible or if the book is not found on the shelf, the faculty member will be notified to make other arrangements which could include interlibrary loan (articles only), a rush order for the book, or a request for more information on the item.
list is turned in at least a week before classes begin each semester,
Circulation department staff will pull any in-house books from the
Library shelves and have them
ready for reserve by the first day of classes. After this
or their representative must pull their
materials from the shelves and bring them to the Circulation
desk. Reserve materials and lists may be submitted at any time during
Reserve Lists for multiple courses: Reserve materials for different courses must be listed on separate sheets. It is important that all information on the sheets be filled in correctly and completely.
Photocopying / scanning of excerpts: Cost of photocopies will be borne by the faculty member or by the department. Photocopying of materials is the responsibility of faculty members or their representative.
Processing time: Items that require copyright permissions (see our copyright policy or contact the reserve manager, Mary González, for more detail) will not be placed on reserve for two weeks after submission. ALL ITEMS, REGARDLESS OF COPYRIGHT STATUS, WILL BE PROCESSED IN THE ORDER IN WHICH THEY ARE RECEIVED. Instructors are reminded to take this two-week delay into account when submitting reserve materials. Items that do not require copyright permission, and items for which copyright permission has already been obtained, will be processed as quickly as possible; most will be placed on reserve within 48 hours. However, library staff will not guarantee to place items on reserve faster than two weeks from time of receipt. ALL ITEMS WILL BE PROCESSED IN THE ORDER IN WHICH THEY ARE RECEIVED.
Removal of reserve items: All materials will be taken off
at the end of each semester unless otherwise indicated. Library items
will be returned to the stacks;
photocopies of articles and personal materials will be
returned to faculty departments.
The following types of print items may be placed on Reserve for student use:
Original items: original (purchased) copies of a work, or instructors' unpublished drafts or notes
Copyright-compliant reproductions: photocopies or digital scans of a work or excerpt thereof for which copyright permission has been obtained or for which "fair use" may be claimed
- Reference books
- Periodicals (current or bound) owned by the Library
- Photocopies which do not meet copyright compliance guidelines, including copies that have previously been placed on reserve, by any instructor at any point in the past for which the library retains records
- Interlibrary loan books
- Rental materials
from the Library Policy Statement on Reserve Desk Guidelines,
The Library will comply with United States copyright law when
items on reserve. Please refer to Policy Statement LIB-28 for a
summary of copyright law.
Reserve Options for Instructors
Guidelines for Submitting Electronic Reserve Materials
Information on University policies governing copyright compliance: